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Third Party Billing: Process for Employers

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          Third Party Billing: Process for Employers

     A process for employers to support cohorts and programs

     wanting to pay tuition for their employees...pick a

     monthly or semester start for your employees. Please use

    the *Tuition and Costs pricing found on the monthly OR

     semester start page, and follow the directions below on

     the Third Party Billing page to apply and register

     employees.
 

     *Third party billing approval form should only include the educational program pricing. Other costs such as application fee, texbooks, CDA packet, and other fees should be handled separately.

 

          Refund Policy:     Semester Start       Monthly Start

Third Party Billing Enrollment Instructions

1

Obtain Approval Form

Send a prequalification/approval letter listing the name(s) of employee(s) to be paid by the organization.

This can be in the form of a Purchase Order and can list multiple students on the same Purchase Order. This document must include billing information.

2

Monthly Start Tuition

For Monthly Start Print Community Education Registration Form

Access and print and complete one **Community Education Registration Form and one Tuition and Fees Payment Form for each student being registered. Participants in week 30 will be asked to apply to the college online. We cannot include application fees or textbook/CDA packet fees in the third party billing process. These must be done separately. To order materials please read directions found here. Skip Step 3 and move to Step 4.

**For Monthly Start Complete Community Education Registration Form

Complete the following information on the form:

A. Student Information
Fill in all blanks and check off appropriate boxes

B. Course Information
(1) enter "ECDAC100" for course code
(2) select and enter the section from the box below

Please note: There are no monthly starts in December & January - please see contracted cohorts page if there are 10 or more students interested in these months.

Start Date End Date Course Code Section #
Nov 4, 2014 July 17, 2015 ECDAC100 .13
Feb 3, 2015 Oct 15, 2015 ECDAC100 To be determined
Apr 7, 2015 Dec 17, 2015 ECDAC100 To be determined

C. Do NOT complete the Payment Information Section

D. Student's Signature on Signature Line

* Rate increase (see monthly start page)

3

Semester Start Tuition

For Semester Start Apply to NCC and Print Credit Registration Form

If you are using semester start and have skipped Step 2.

Students must apply to the college first. We cannot include application fees in the third party billing process. They can be reimbursed from the institution after applying online  ($25.00 application fee payable by credit card) or organizations can have participants fill out applications by printing an Admissions Application and sending a separate check payable to Northampton Community College. Please  send them to our Admissions Office, Northampton Community College, 3835 Green Pond Road, Bethlehem, PA 18020 or fax to 610-861-5551. Please allow a few days for processing. Also note that textbook/CDA packet fees are not included in third party billing. Materials can be ordered separately by following directions here

Access, print, and complete a ***Credit Registration Form on the Records Office Forms page) for each student being registered. Use information in chart below to complete. Move to Step 4.

***For Semester Start Complete Credit Registration Form (First Semester)

Complete the following information on the form:

A. Student Information
Fill in all blanks and check off appropriate boxes

B. Course Information
(1) enter "EARL106" for course code
(2) select and enter the section from the box below

Semester Start Date End Date Course Code Section #
Spring Jan 12, 2015 May 11, 2015 EARL106 To Be Determined
Spring Feb 23, 2015 May 4, 2015 EARL106 To Be Determined
Summer 1 June, 2015 August, 2015 EARL106 To Be Determined

*You will also need to remember to submit Credit Registration Forms for the other 2 courses as the semester moves forward. Click here for course search and on the left under Programs click Credit. In the keyword search enter course code for the 2 courses needed to complete the program. Follow same instructions above using information from keyword search for semester start when filling out new registration forms.

***Tuition may increase at any time in between semesters.

C. Do NOT complete the Payment Information Section

D. Student's Signature on Signature Line

4

Registration

Fax Community Education Registration Form (Monthly Start) OR Credit Registration Form (Semester Start)

Fax the appropriate Registration Form above along with the Prequalification Approval Letter/Purchase Order to fax # (610) 861-5551.

Students cannot be registered for eCDA without a Purchase Order or Letter of Authorization to bill your organization.

After employees are registered for eCDA they will receive a Student Data Sheet in the mail. The Student Data Sheet provides each employee with a Student ID #. Employees need their Student ID # to access the eCDA program. This number is found in the upper right hand corner of the Student Data Sheet. This number is NOT the employee's social security number.

PLEASE NOTE: If you register employees late (within 5-10 days of the start date of the program) employees may not receive their Student ID # in a timely manner.

5

After Students Are Registered

Receive Student Data Sheet - Student ID#

After your Application is complete, employees will receive a Student Data Sheet and other information in the mail. The Student Data Sheet provides a Student ID #. This number is found in the upper right hand corner of the Student Data Sheet. This number is NOT the employee's social security number.

Other information such as passwords and email confirmations will also be sent in the mail. Employees will need this information to access the eCDA program. In order to log into a class, the information provided in the mailing from Northampton will help in get started.

PLEASE NOTE: If registrations are received late (within 5 days of the start date of the program) students may not receive their Student ID # in a timely manner.

Then follow to Program Access.

Getting Started

Generate Course Instruction Letter

Review important information about online learning, accessing classes, and specific class details. This is an informational letter and not how you log into a class. Classes use our Blackboard System. Please go to Program Access above to find directions on logging in or click on Login Using Your Information below.


7

Login Using Your Information

Students need their Student Data Sheet and other information in the mail to log into their class.

8

Practice Online Learning

You can also click on the following links to see the video tutorials:

Video Tutorial Method 1 Logging In

Video Tutorial Method 2 Logging In

 

 

For Your Convenience

Clicking on the links on this page accesses all forms needed to successfully complete the enrollment process.

Having Trouble?

Please call 610-861-4561 or contact us.

Congratulations! Your employees are ready for eCDA.